# 7. Buying request information standards

## **1. Product Category**

* **Requirement**: Select one product category.
* **Structure**:
  * \[Product category name]
  * **Example**: “Coffee & Coffee Bean”

## **2. Product Attributes**

* **Length**: Minimum 30 characters.
* **Content**: Briefly describe product characteristics and key features.
* **Structure**:
  * Brief description of product characteristics and key features: Type, Size, Grade, Maximum Moisture, Origin, etc.
  * **Example**: Screen Size: 16 & 18, Variety: Robusta Sumatera, Maximum Moisture: 12.5%, Origin Vietnam
* **Tip**: Be concise and include important product attributes and key features.

## **3. Product Name**

* **Length**: Minimum 10 characters.
* **Requirement**: Product name and a brief description of product characteristics and key features.
* **Example**: Robusta Coffee Size 16 & 18 from Vietnam

## **4. Sourcing Quantity, Trade Terms, Payment Terms, and Destination Port**

* **Sourcing Quantity**: Enter the quantity and select the unit for the sourcing request.
* **Trade Terms**: Select international trade terms (Incoterms) for the sourcing request.
* **Payment Terms**: Select international payment terms for the sourcing request.
* **Destination Port**: Enter the complete destination port of the order.
* **Example**:

<figure><img src="/files/DLtF6zxWAJLR5U2eFrAB" alt=""><figcaption></figcaption></figure>

## **5. Sourcing request details**

* **Length**: 50-70 words.
* **Structure**:
  * **Product specifications:** Detailed description of product, specifications, quality standards, packaging, and required certificates.
  * **Quantity:** Required quantity or volume of the product.
  * **Delivery requirements:** Preferred delivery schedule, trade terms (Incoterms), delivery location, and shipping method.
  * **Price:** Target price.
  * **Payment terms:** Preferred payment methods and terms.
  * **Quotation deadline:** Deadline for receiving quotes from suppliers.
  * **Example**:

Product: Robusta Coffee Size 16 & 18&#x20;

Details: Screen size 16 and 18, moisture <12.5%, impurities <0.5%&#x20;

Standards: ISO 9001, HACCP&#x20;

Packaging: 60kg PP bags with PE inner layer&#x20;

Certificates: CO, CQ&#x20;

Quantity: 50 tons (25 tons Size 16, 25 tons Size 18)&#x20;

Term: CIF Jebel Ali, Dubai&#x20;

Schedule: 25 tons by 30/09/2024, 25 tons by 30/10/2024&#x20;

Target price: $1,800 USD/ton&#x20;

Payment: L/C at sight&#x20;

Expiry Date: 15/08/2024

* **Tip**: Provide complete, detailed, and accurate information about your sourcing request to receive quotes that meet the standards and requirements of your order.

## **6. Product Images/ Detailed Requirement Files (if any)**

* **Requirement**: Add product images or detailed requirement files (if any).
* **Quality**: Clear, high-resolution images (minimum 800x800 pixels).
* **Format**: JPG or PNG.
* **Note**: Avoid blurry, unclear, or low-quality images.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeFIgWKJhosbuTNIRDIfZ7qo7qCX5bY1kifqMLqdhzhamYkYGVerLettSWyT2ingPeDhxDBdVMLlTxouaE4ve9Jplhs-AOJTqu0jws652lY6qZlpr1dX2wvxUUFkCPSHptkq98r2Ih4rMsLw_H8lucNguI?key=V3filWm91xdhnzPTiYu6Hg" alt=""><figcaption></figcaption></figure>

## **7. Content Posting Rules**

* **Accuracy and Completeness**: Ensure all information is accurate and complete for the sourcing request.
* **Respect Copyright**: Use images and content that do not violate copyright. Ensure permission is obtained if using external images.

## **8. Review and Approval**

* **Review**: Review all information and images before publishing.
* **Approval**: Content must be approved by Freshdi's management team before being made public.
* **Approval Time**: Within 24 hours.

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