Sourcing request information standards

1. Product Category

• Requirement: Select one product category.

• Structure:

  • [Product category name]

  • Example: “Coffee & Coffee Bean”

2. Product Attributes

• Length: Minimum 30 characters.

• Content: Briefly describe product characteristics and key features.

• Structure:

  • Brief description of product characteristics and key features: Type, Size, Grade, Maximum Moisture, Origin, etc.

  • Example: Screen Size: 16 & 18, Variety: Robusta Sumatera, Maximum Moisture: 12.5%, Origin Vietnam

• Tip: Be concise and include important product attributes and key features.

3. Product Name

• Length: Minimum 10 characters.

• Requirement: Product name and a brief description of product characteristics and key features.

• Example: Robusta Coffee Size 16 & 18 from Vietnam

4. Sourcing Quantity, Trade Terms, Payment Terms, and Destination Port

• Sourcing Quantity: Enter the quantity and select the unit for the sourcing request.

• Trade Terms: Select international trade terms (Incoterms) for the sourcing request.

• Payment Terms: Select international payment terms for the sourcing request.

• Destination Port: Enter the complete destination port of the order.

• Example:

5. Sourcing request details

• Length: 50-70 words.

• Structure:

  • Product specifications: Detailed description of product, specifications, quality standards, packaging, and required certificates.

  • Quantity: Required quantity or volume of the product.

  • Delivery requirements: Preferred delivery schedule, trade terms (Incoterms), delivery location, and shipping method.

  • Price: Target price.

  • Payment terms: Preferred payment methods and terms.

  • Quotation deadline: Deadline for receiving quotes from suppliers.

  • Example:

Product: Robusta Coffee Size 16 & 18

Details: Screen size 16 and 18, moisture <12.5%, impurities <0.5%

Standards: ISO 9001, HACCP

Packaging: 60kg PP bags with PE inner layer

Certificates: CO, CQ

Quantity: 50 tons (25 tons Size 16, 25 tons Size 18)

Term: CIF Jebel Ali, Dubai

Schedule: 25 tons by 30/09/2024, 25 tons by 30/10/2024

Target price: $1,800 USD/ton

Payment: L/C at sight

Expiry Date: 15/08/2024

• Tip: Provide complete, detailed, and accurate information about your sourcing request to receive quotes that meet the standards and requirements of your order.

6. Product Images/ Detailed Requirement Files (if any)

• Requirement: Add product images or detailed requirement files (if any).

• Quality: Clear, high-resolution images (minimum 800x800 pixels).

• Format: JPG or PNG.

• Note: Avoid blurry, unclear, or low-quality images.

7. Content Posting Rules

• Accuracy and Completeness: Ensure all information is accurate and complete for the sourcing request.

• Respect Copyright: Use images and content that do not violate copyright. Ensure permission is obtained if using external images.

8. Review and Approval

• Review: Review all information and images before publishing.

• Approval: Content must be approved by Freshdi's management team before being made public.

• Approval Time: Within 24 hours.